CONSTITUTION OF THE SOCIETY.
PART 1: THE SOCIETY
The name of the Society shall be ‘the Tasmania University Union Taiko Society’, hereinafter referred to as ‘The Society’.
The objectives/aims of the Society shall be:
-to follow the traditions of Taiko through practicing and performing Traditional Japanese Drumming music.
-to promote Taiko and Japanese Culture in our local area and provide the Tasmanian people an opportunity of learning the principles of Taiko.
-to promote cultural awareness in Tasmanian communities, and to support cultural education in Tasmanian schools
-to foster mutual understanding between Australian and Japanese people through each others’ traditional cultures.
-to build a strong support base for Taiko in Tasmania, and create opportunities for more concerts and touring artists.
-to develop a group who can perform at a high standard at a variety of events and concerts to represent this part of Japanese Culture
-to use Taiko as a means for developing international friendship ties with Japan, particularly between our Sister-Cities.
3. Society Subject to TUU Regulations and Societies Council Policy
(1) The society is subject to TUU Regulation Part X relating to clubs and societies, and anything in its constitution, any by-law of the society or its office-bearers which is inconsistent with the said Regulation, or any amendment to a special rule thereunder, shall be void and of no effect insofar as it is inconsistent.
(2) TUU Regulation Part I, the Standing Orders of the TUU relating to meeting procedure, is to be adopted by the society.
(3) The society is subject to Societies Council Policy, and anything in its constitution, any by-law of the society or its office-bearers which is inconsistent with the said Policy, or any amendment to a special rule thereunder, shall be void and of no effect insofar as it is inconsistent.
(1) Full Membership: Any member of the TUU is eligible to be a Full member of the society on payment of the required membership fee. No such member of the TUU may be discriminated against on any grounds with regard to membership of the society.
(2) Associate Membership: Any person who is not a member of the TUU is eligible to be an Associate member of the society on payment of the required membership fee. No such person may be discriminated against on any grounds with regard to membership of the society.
5. Expulsion From the Society
(1) The society shall have the power to expel any member from the society for misconduct of a nature opposed to the objectives of the society, and/or the interests and reputation of the society and/or its members.
(a) Such expulsion shall be made by way of a motion at an extra-ordinary meeting of the society.
(b) Debate regarding the expulsion shall be held in camera.
(2) Where the society has expelled any one of its members according to section 5(1), section 4 shall be void with regard to that member or members, and such expulsion shall be permanent unless revoked by way of a motion at an Annual General Meeting or extra-ordinary general meeting of the society.
6. Composition of the Society Executive
No more than one half of the society’s executive members may be Associate members as defined in section 4(2).
The annual subscription shall be set no later than the second Wednesday of semester 1. The discussion shall be ratified by a general meeting. [NB Minimum membership fee set by Societies Council is $5.00 in 1998.]
Part II: THE EXECUTIVE
8. The Executive
The entire management of the Society shall be departed to the Committee of the Society. The executive of the committee shall be:
(a) The President
(b) The Vice President
(c) The Secretary
(d) The Treasurer
(e) The Delegate to Societies Council
The number of extra general Committee members to be set as deemed necessary by the Committee.
9. Duties and Powers of the Executive and the Committee
In the absence of a general meeting, the Committee shall be responsible for the general running of the Society. In the absence of the Committee, two or more members of the Executive shall have the power to make urgent decisions pertaining to the Society. These decisions must be ratified at a Committee meeting. All major decisions to be ratified at a general meeting.
10. Duties and Powers of Each Executive Member
(a) The President: In the absence of a general meeting and an executive meeting the President shall have the full executive powers of the Society. All decisions made by the President that relate to the Society, must be ratified by the Committee of the Society.
(b) The Vice-President: Shall exercise the duties and powers of the President in the latter’s absence.
(c) The Secretary: Responsible for keeping records of all the Society’s proceedings, conduct all Society correspondence and give due notice of all meetings.
(d) The Treasurer: Shall handle and keep a record of all Society finances. S/he shall present a financial report whenever required by the Society. S/he shall do this at least one time each year (as per clause 10(2)(b).
(e). The Delegate to the Societies Council shall act as delegate of the group to the TUU.
Part III: MEETINGS
11. Requirements for Society Meetings
(1) General Meetings: the society shall have at least one (1) general meeting per semester, in addition to other meetings of the society. Notice of a meeting must be given to members of the society at least seven (7) days prior to the meeting.
(2) Annual General Meetings: the society shall have an Annual General Meeting for which the executive of the society shall set a date, time, and venue. Notice of a meeting must be given to members of the society at least seven (7) days prior to the meeting. The purpose of the Annual General Meeting shall be, among other things:
(a) To elect a new executive;
(b) To issue the society’s financial records for the past twelve (12) months; and
(c) To hear reports from each executive member.
(3) Extra-Ordinary General Meetings: An extra-ordinary general meeting shall be deemed necessary on the request of no less than five (5) members of the society. This request shall be submitted to the secretary of the society in writing, outlining the reasons for the request. The secretary of the society must call the meeting within fourteen (14) days of receiving the request. Notice of a meeting must be given to members of the society at least seven (7) days prior to the meeting. At the meeting the only matter to be discussed shall be that/those topics to which the request refers.
(4) Voting: All financial members who are present shall be entitled to one vote each upon every voting matter.
(5) Quorum For Meetings: The quorum at all general meetings shall be at least ten members, including a minimum of two Executive Committee members.
(6) Committee Meetings: Committee meetings shall be held when deemed necessary by the Committee. The quorum at all committee meetings shall be five, and shall include at least two (2) Executive office-bearers.
The Committee shall have the power to make such rules and regulations pertaining to the conduct of the members of the Society as it shall from time to time deem necessary, subject to section 17.
Part IV: POWERS OF SOCIETY
13. Censure Motions
The Society in general meeting shall have the power to pass a resolution censuring the Executive and/or the Committee.
14. No Confidence Motions
The Society in general meeting shall have the power to pass a resolution of No Confidence in the Executive and/or the Committee.
15. Committee Decisions
The Society in general meeting shall have the power to overrule any decision of the Executive and/or the Committee.
Part V: FINANCIAL PROVISIONS
The bankers of the Society shall be the Commonwealth Savings Bank of Australia, University Branch and all cheques shall be signed by any two of the following persons:
(b) The Secretary
(c) The Treasurer
(d) The Vice-President
17. Closing of Accounts
(1) The last executive of the society failing to reaffiliate shall undertake to close the society’s bank accounts and transfer any remaining balance, plus any remaining petty cash, to the Societies Council.
(2) The Societies Council Executive shall be entitled to request the bank(s), building society/building societies, or credit union(s) used by defunct societies (see Societies Council ‘General Policy’ section 10) to close such accounts and to transfer any accumulated funds to the Council.
Part VI: MISCELLANEOUS PROVISIONS
These rules may be added to, repeated or amended by resolution at any general meeting. If the amendment entails the annulment of a pre-existing rule the amendment must be passed by two thirds of the financial members present, otherwise the majority shall be one half.
19 . Sub-Committee
The Committee shall have the power to appoint such sub-committees for any purpose as it shall decide from time to time. The President shall be ex-officio a member of all such sub-committees. Sub-committee resolutions must be ratified by a general meeting.
20. Positions attracting remuneration.
The Committee may decide from time to time to create positions that are remunerated in order to achieve the desired goals and essential management of the Society. Any person who attracts such remuneration and who is also a member of the Committee or of the Executive, may not vote in any matter pertaining to the allocation of their duties or pertaining to their rate of remuneration.